Payroll and AP Specialist

Location: Pleasantville
Posted on: June 23, 2025

Job Description:

Payroll and Accounts Payable Specialist CFS is working with a local nonprofit to identify their next Payroll & AP Specialist. Why this company: Working directly with the Controller. Generous PTO and sick leave. Employer-paid and supplemented Paid Family Leave (PFL) for eligible employees. Generous medical, dental, and vision insurance for staff members, including a company-funded Health Reimbursement Account (HRA) to cover deductibles, as well as the option to fund a Flexible Spending Account (FSA). Voluntary Life and AD&D Insurance, and Short- and Long-Term Disability Insurances. 403(b) plan (employer-matching). Option to participate in the TransitChek commuter benefits program, which allows you to fund a Metro North or NYC Subway card with pretax deductions. Office located across the street from Metro North station (Harlem Line). Essential Duties and Responsibilities: Serves as primary paymaster for this organization, using Paychex Flex and Paychex Time & Attendance. Oversee, enter, and maintain all data within payroll system including employee records, working closely with HR as needed. Works with supervisors overseeing part-time staff to ensure accuracy of attendance records, various statutory policies and PTO, and labor distributions within Paychex. Supports HR on submission of bi-weekly employee contribution/deduction reports as needed. Supervises all aspects of Accounts Payable entering/paying bills within QuickBooks. Works with department heads to get approval on all invoices, execute online bill payments, and assists with coding invoices. Works closely with the Programming department on weekly receipts and acts as primary A/P liaison with distributors. Executes the physical day-to-day activities of the finance office, including posting ticket, membership, and contribution revenue into G/L from POS (Tessitura/Adyen), reconciling any differences from Tessitura, processes online bank deposits, and posts appropriate entries in G/L. Works closely with Development team to assure proper backup is provided for contribution revenue as needed. Acts as Program Administrator for American Express. Disseminates the monthly Amex statement to department heads, assists with coding, and posts to G/L. Prepares reports and schedules for the annual audit as needed by the Controller. Assists with month-end and year-end closes, including bank reconciliations, posting miscellaneous journal entries, petty cash, and annual filings (1099, insurance filings, property-tax filings, etc.). Preferred Experience and Qualities : Knowledge of QuickBooks Knowledge of payroll systems, preferably Paychex Working knowledge of Tessitura operating system, a plus. Ability to work as a team member and to work independently with initiative. Strong organizational skills with excellent attention to detail required. Excellent written and verbal communication skills. Engaging interpersonal skills and a high level of discretion Education: Bachelor's Degree in Finance/Accounting (preferable) or Associate's Degree in Accounting (or comparable experience)

Keywords: , East Orange , Payroll and AP Specialist, Accounting, Auditing , Pleasantville, New Jersey