Accounts Payable Coordinator
Company: Empire State
Location: New York City
Posted on: February 16, 2026
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Job Description:
Job Description Job Description *Applicants MUST submit a cover
letter with resume to be considered. *This position will require
in-office presence. Hybrid work schedules may be possible based on
specific job duties and consistent with ESD policy. * Minorities,
women, and individuals with disabilities are encouraged to apply .
Please contact Human Resources if you require an accommodation.
BASIC FUNCTION: Process & manage vouchers in PeopleSoft financial
management system and perform other Accounts Payable (A/P)
functions daily . Must have experience in PeopleSoft financial
management system. WORK PERFORMED: Conduct preliminary audit on
non-contractual and contractual invoices. Enter contractual and
non-contractual vouchers into PeopleSoft financial management
system. Assist A/P Manager with customer inquiries to resolve
problems and follow up on open items in a timely manner. Run
reports on the status of various vouchers upon request. Manage
filing process of completed invoices and contracts and track all
contractual and non-contractual files. Set up new vendors and
update existing ones as needed. Assist with circulation and
tracking of invoices over $50,000.00 for further signature(s).
Maintain all IRS related documents such as, but not limited to
W-9s, and banking information. Provide payment documentation and
interface with internal and external parties. Itemize, catalog and
archive closed and purged folders and/or invoices. Prepare monthly
LMDC A/P Aging report for review by the Controller. Complete all
email requests as assigned. Complete all special projects assigned.
MINIMUM REQUIREMENTS: Education Level required: Two-year college
degree or equivalent experience. Relevant experience required : 1-2
years hands-on experience with automated Accounts Payable Systems.
Knowledge required: Must have experience with PeopleSoft financial
management system, Knowledge of Accounts Payable processing
procedures, Working knowledge of Microsoft Excel and Outlook.
Keywords: Empire State, East Orange , Accounts Payable Coordinator, Accounting, Auditing , New York City, New Jersey
