Human Resources Payroll Administrator

Company: Mass Transportation Services LLC
Location: East Orange
Posted on: May 16, 2022

Job Description:

Job Description Our company is growing rapidly and is searching for experienced candidates for the position of HR payroll administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume. Status: Regular Full Time Classification: Exempt Reporting Relationship: HR & Operations Director Supervision: No Direct Reports Position Description: The HR & Payroll Manager supports the management of the agency through the provision of payroll, human resources, and general accounting functions. Responsibilities include human resource administration, payroll processing, related reports, and preparing and processing accounting and financial reports. Must be able to perform the duties with little or no supervision and possess a high degree of confidentiality at all times. 40% Human Resources Contributes to the development of department goals, objectives, and systems and recommends new policies, approaches, and procedures as needed Revise, prepare and process documents necessary to accomplish the hiring process Maintain job descriptions for all company positions Responsible for posting mandatory workplace posters Manages the posting of positions and tracking of all applicants Perform background checks and maintain personnel files, I9s & other related forms Perform employee orientation & new hire follow up Maintain employee census report and related HR/PR reports Maintains employees' credentials and training Assist managers with employee concerns and make recommendations Maintains Affirmative Action Compliance & reporting 40% Payroll Responsible for all day-to-day payroll operations Process weekly/bi-weekly payroll and related reports Ensure accuracy of employee payroll information Correct & process employee timesheets in ADP Process payroll deductions Keep current on payroll policies and regulations and ensure compliance Complete employment verifications as necessary Update ADP---s programs as necessary (Annual Holiday, Payroll Schedules, etc.) 15% Accounting & Reporting Update and maintain payroll and payroll-related spreadsheets for the Finance department Update and maintain ACA reporting throughout the year Reconcile Quarterly payroll reports & assist with Work Comp annual audit. Reconcile and ensure quarterly report (940/941, unemployment) is accurate and reconciled with payroll records. Conduct year-end payroll processing including W-2s, and related required filings, reconcile reports with payroll records W2 reconciliation Prepare year-end reports and schedules for the auditors 5% Other Prepare other billings, reports as requested or assigned Update and maintain HR & Payroll job manuals. Other duties as assigned Qualifications/Preferences Education: Associates Degree in accounting, HR or related field, or equivalent combination of experience and education. Experience: Three or more years of previous HR, payroll, and general accounting experience. Experience with ADP payroll. Knowledge, Abilities, and Other Qualifications: Knowledge of HR, payroll laws, and regulations. Must possess good math and analytical skills. Must be highly detail-oriented and able to multi-task, able to meet deadlines, possess a high level of accuracy, organizational ability, and thoroughness, and have excellent data entry skills. Computer skills, including working knowledge of Microsoft Office Suite of programs with an emphasis on building and using spreadsheets and database use. Ability to work independently as well as a team player. Good communication skills, both written and verbal. Ability to interact with individuals from diverse backgrounds. A background check(s) must be acceptable. Physical/Mental Requirements & Equipment Used The physical requirements of this position are normal for an office environment including sitting, speaking, hearing, standing, computer work, bending to file, lifting up to 10 lbs., telephone calls, and moving around the office. The mental job requirements of this position include critical thinking, problem-solving, written and oral communication skills, planning, reading, and math skills. Also, the ability to maintain confidentiality, maintain internal accounting standards and principles, controls, practices, and procedures, and exercise professional conduct. Equipment includes a telephone, computer, calculator, and other office equipment. The above statements are not intended to encompass all the functions and qualifications of this position. Rather, they are intended to provide a general framework of the requirements of the job. Nothing in this job description restricts management---s right to assign or reassign duties and responsibilities to this job at any time.

Keywords: Mass Transportation Services LLC, East Orange , Human Resources Payroll Administrator, Human Resources , East Orange, New Jersey